Microsoft Whiteboard – Things to Know



Introduction

Microsoft whiteboard is a virtual whiteboard hosted on cloud to offer services that a traditional whiteboard extends. It integrates with Microsoft Teams to allow more intuitive collaboration to remotely connected participants. Since it’s all digital, the work can be saved and retrieved for future usage.

Benefits

visualizing a workflow or process has been the most challenging task for online meeting participants. Microsoft whiteboard is an effective solution for the participants in such cases as it allows ideas to be whiteboard with sticky notes and coloured markers.

There is a clear distinction in terms of productivity between a meeting with whiteboard and without it. Sense of control that a participant enjoys while explaining a workflow or architecture with the help of whiteboard results directly into a better experience and enhanced productivity.

Data Storage

Boards created in Microsoft whiteboards are saved in Azure as of now. However, Microsoft plans to start using OneDrive for Business to store boards starting from January 2022. This is to provide rich content management features like retention policies, E-Discovery etc. A user having no access to OneDrive for Business wouldn’t be able to create boards.

Enabling

Microsoft whiteboard is enabled by default for Microsoft 365 users. Following steps outline the process if you want to change it.

  1. Go to the Microsoft 365 Admin Center.
  2. On the Admin Center home page, go to the Search box in the top right, and then type Whiteboard.
  3. In the search results, click or tap Whiteboard settings.
  4. On the Whiteboard panel, toggle Turn Whiteboard on or off for your entire organization to On.
  5. Click or tap Save.

Accessing

All boards are automatically saved in Microsoft Azure (as of now). End users can access their account in the Windows 11 app, iOS app, Microsoft Teams, or on the web.

Loading Whiteboard in Teams, After joining a Microsoft Teams meeting, select the Share icon in the share tray of that meeting.


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